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Trak-It HR is an extremely easy-to-use automated HRIS, designed to eliminate the tedious clerical work common to most personnel departments. With Trak-It HR you can quickly respond to management, employee, and government requests with accurate and professional computer-generated reports. There are almost 300 standard reports included as well as a custom report writer. Trak-It HR saves you time by placing all your employee information at your finger tips… and not within piles of paper and with it’s built in e-mailing capability it makes communicating with employees and supervisors even easier.

The Ideal System

Trak-It HR is an ideal Human Resource Information System for organizations with 10 to 1,000 employees. Most of our customers have quickly become proficient in

Trak-It HR because of the simple straightforward design that makes learning it a breeze. And if you should get stuck there is a comprehensive set of manuals both in printed and PDF format, a built-in Help menu and of course our knowledgeable tech support staff is only a phone call away. Since 1988 we have been partnering with our users to make Trak-It HR work for them by providing the capabilities that help them be their best.

main-employee-panel-1-track-it.jpgmain-employee-panel-2-track-it.jpg

Comprehensive Employee Data

Trak-It HR will eliminate stacks of paper by tracking:

>Personal Data

>Salary History, Bonuses

>Compensation Statistics

>Current Job Information

>Secondary Job Support

>Unlimited Job Histories

>EEO, I-9M, Vets-100 Data

>Dependent Tracking

>Insurance, 401K & Savings Benefits

>Garnishment and Child Support

>Skills, Education, Assets

>Grievances, Disputes, Discipline, & Complaints

>User- Defined Events

>OSHA, Workers Compensation

>Emergency Contacts

>Training and Licenses

>Vacation and Sick Accrual

>FMLA tracking

HR Software System

Software Description

Attendance Tracking

Trak-it HR’s Attendance Module is designed to save you countless hours of tracking, accumulating and summarizing employee absences including FMLA time off. Vacation, sick leave, and personal time accurals are instantly calculated. Any kind of absence can be tracked suck as comp time and jury duty. The accompanying reports help spot and monitor problem employees and problem departments. (Attendance Tracking is also available as a stand-alone system.)

Benefit Administration

Trak-it HR provides a comprehensive “cafeteria style” benefit administration facility so each employee can have an unlimited number of benefits. The benefit date range and associated coses for both the employer and the employee are individually tracked by the benefit.

Cobra

When an employee is terminated, Trak-it HR handles the required Federal Government COBRA Benefits Administration for both the terminated employee and their dependents. Our HR system will produce notification letters, billing statements, mailing labels, recipient report, dependent list, and cost reports.

EEO,I-9, Vets-100, and OSHA

Trak-It HR instantly provides the required Federal Government EEO-1.EEO-4, OSHA, and Vets-100 reports. I-9 Citizenship Verification trcking is also included. Our HR software contains pre-loaded standard reports for EEO,Cobra, OSHA, and Vets-100.

Grievance Tracking

This comprehensive option tracks complaints, discipline, disputes and grievances. It keeps the details of all actions and includes a “tickler” system so you don’t miss a critical date. (Grievance Tracking is also available as an HRIS option or as a stand-alone system.)

grievance-screen-track-it.jpg

Link Option - Payroll Interfaces

Trak-It Link is an extra-cost option that allows you to easily exchange information between Trak-It HR and many payroll systems or payroll services. Please contact us for a current list of supported payrolls or further information.

Timeclock Interfaces

Trak-It HR also interfaces to time clock systems. It keeps track of most of the settings needed to set up a new employee in a time card system. Contact us for a list of current time clock interfaces or specific details.

Follow-Up Note Reminders

With the fast pace in most HR departments there is always a chance that something will fall through the cracks. With !Trak-It HR all you need to do to have peace of mind is to enter a Follow-Up date on the employee’s note screen. When that date arrives you will be reminded when you log in about each employee that needs your attention, and it will stay on the list until you specifically clear it. This reminder feature will generate Grievance reminders. There is a special button that only appears for users with Administrator privileges that allows Administrators to see all notes that are due for follow-up.

Report Scheduling

In many organizations there are routine reports that need to be generated on a regular basis. Using the Trak-It HR report scheduler, you can schedule an unlimited number of custom reports with varying frequencies from daily to yearly. Much like the above follow-up reminders, when you log into HR it checks to see if you have any scheduled reports to run. If you do, you can choose to run them now or defer them till later.

Built-in E-Mailing

Trak-It HR’s built-in e-mailer generates standard emails that are sent to employees, supervisors or others by connecting to your MAPI compliant e-mailer. Email buttons are included on the following screens: Main Employee, Job, Assets, Events, Notes, Medical History, and Contacts screens.

Under the Help menu, there are selections so you can conveniently email directly to Trak-It Technical Support with the click of a button or to be connected to our website.

Web Connections

Web Connection buttons are included on the bottom of the Main Employee screen so you can directly connect to the web and use Arrin’s HireHelper.com to do an employee Background Check, schedule an on-line Assessment test, or schedule a Drug Test (requires you to setup an account with Arrin).

Trak-It HR Security

In today’s world, security is more critical than ever. With Trak-It HR, the built-in security is very easy to setup and change. HR security provides Screen access limited by each User ID. So when you setup a new User ID you specify which screens the user can view an whether or not they can edit the data on the screen. Each User ID allows the user to change their own passwords as often as they wish and allows the Administrator to set the number of days between mandatory changes.

Over 270 Categorized Standard Reports (Most can be easily customized)

Trak-It HR’s Standard Reports are extremely easy to use. The HRMS reports are divided into categories and once a report is chosen, the filter or selection criteria is specified via a pick list. The next screen that appears provides the selection of the output: to a screen preview, your printer or a to a file. Files can be simple text or compatible with other products such as Excel or Word Perfect.

    Some of our Standard Reports include:

  • Basic Record Keeping: employee list (by name, by number), employee count, employee profile, emergency contacts list, age list, birthday list, home address list, home phone list.
  • Benefits Administration: employee benefit statement, dependent list, insurance census report, COBRA (billing statement, recipient log, mailing labels), benefit enrollment (by plan, by employee), premium totals by plan.
  • Compensation: reviews due list, review turnaround forms, salary analysis (by department, by name, by title, by salary grade, by job code), ranked salary list, salary increase analysis (by name, by reason, by job code), new hire log, terminated employee log, over/under range analysis, job code statistics, turnover versus longevity, turnover statistics, salary as of a date, grade exceptions, salary history, salary ranking.
  • Employment: anniversary list, service (longevity) list, telephone directory, license, training lists, former employers list, skills inventory, union list, organization list, recruiter activity, source of hires.
  • EEO & Citizenship: EEO-1 (summary, detail), EEO-4 (summary, detail), EEO new hire (summary, detail), job group analysis (summary, detail), terminations (summary, detail), I-9 citizenship verification, promotions, Vets-100.
  • OSHA & Workers Comp: accidents (by date, by employee, not filed), analysis (by div/dept, by injury code, by location), open claims, OSHA 300, OSHA 300A, OSHA 301.
  • Code Tables: absence reasons, attendance plans, benefit plans, departments, divisions, dependents, EEO classes, ethnicity codes, events, job positions, job status, skills, ratings, salary grades.
  • Absence Tracking: employee absences (log, details, totals), department absence averages, percent (by department/day, reason/day), ranked absence list, previous year totals, status list, perfect attendance list.

Custom Reports, Letters, and Labels

Included with Trak-It HR’s Standard Reports, is a powerful built-in Report Writer that allows you to design reports to cater to specific needs of your company. You can sort and select records, include headings, subheadings, subtotals, and grand totals, as well as calculated columns. The report writer allows an unlimited number of custom designs using various filters that add the precise data you request. You can create new reports, or feel free to customize our Standard Reports and edit as you wish. There is also a letter generator that allows you to create an unlimited number of form letters. Mailing labels can also be produced for each letter. All of this detail is included in the Report Writer for you to create your own reports with the information you need.

Report Scheduler

Our Report Writer also includes a report scheduler that makes sure certain reports are run on a regular basis. With a few clicks you can choose any custom report or series of reports and easily schedule them to be run daily, weekly, monthly or whenever you wish. When the scheduled date arrives you are reminded of the list of reports to run immediately after you log into Trak-It HR.

Multi-User Network Option

The extra-cost Multi-User Network option allows multiple users, each from their own workstation, to share the common Trak-It HRIS databases and reports. It is intended for companies where several employees need simultaneous access to the employee data. As soon as you’ve purchased the software, you are free to load the software on an unlimited number of user workstations. This HRIS option also requires a network such as Windows (98/NT/2000/XP) or Novell.

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